St. Elmo Board of Education, June 21, 2010

 

The Board of Education of St. Elmo Community School District No. 202 met in Regular Session at 7:30 p.m., Monday, June 21, 2010.  Present were:   Doug Aderman, Dean Buzzard, Andra Carson, Randy Myers, Chad Wilhour and Shannon Moss.  Kevin Maxey arrived at 7:58 p.m. Also present were Deb Philpot, Brian Garrard, Sean Hannagan, Erica Foltz and Marcia Heckert.

 

Roll Call

 

Motion by Buzzard seconded by Carson to adopt the agenda.  Ayes:  Aderman, Buzzard, Wilhour, Myers, Moss, and Carson.  Nays:  None.

 

Motion by Carson seconded by Myers to approve the open and closed minutes of the May 21, 2010 regular meeting and May 27, 2010 special meeting. Ayes:  Aderman, Wilhour, Buzzard, Myers, Carson, and Moss.  Nays:  None. 

 

Visitor Communication

None 

 

Reports

 

Elementary Principal Hannagan

Mr. Hannagan reported that work on the Elementary Gym roof has been completed and the custodial staff has the building cleaned from grades 1-5.  Summer school was completed on Monday, June 21, 2010.  Student class lists will be mailed on July 1, 2010.  Any handbook changes for the 2010-2011 school year will be presented at the July meeting.

 

Jr.-Sr. High – Principal Garrard

No report

 

Superintendent’s Report – Mrs. Philpot

Superintendent Philpot informed the board of the summer in-service opportunities being hosted through Mid-State Special Education.  One workshop is scheduled for August 4 on Universal Design.  Presently 10-12 staff plan to attend.  The second in-service is on August 5 and is an Infinitec In-service.  Mrs. Philpot has been selected by ISBE to be a grant reader.  A three day conference in Springfield, June 23-25, 2010 for the Grant Reading.  We are upgrading our SDS software for the district student data system to the web based version.  This will add Parent Connect to the system which will replace the current Edline.  Due to the anticipated funding for Title I for FY 2010-11 it is expected that this will be the last year for a full summer school program. Two juveniles entered the High School through an unlocked door and set off the alarm which notified local authorities.  The juveniles were taken into custody.  They will receive community service time.

 

Motion by Moss seconded by Buzzard to approve the high school volleyball trip to Missouri.  Ayes:  Myers, Moss, Buzzard, Carson, Aderman, and Wilhour.  Nays:  None.

 

Motion by Buzzard seconded by Carson to approve the 2010-2011 District Insurance Renewal proposal.  Ayes:  Myers, Moss, Buzzard, Carson, Aderman, and Wilhour.  Nays:  None.

 

Old Business

Summer Building Projects.

The summer building projects are progressing according to schedule.

 

New Business

 

Motion by Aderman seconded by Buzzard to open the amended budget hearing.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Supt.. Philpot presented spreadsheets with proposed budget costs and amended budget costs as well as all monies due from the State of Illinois and those expected to be received by June 30, 2010.

 

Motion by Moss seconded by Aderman to close the amended budget hearing.   Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Motion by Buzzard seconded by Wilhour to adopt the amended budget.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Motion by Aderman seconded by Wilhour to open the hearing regarding transfer of funds.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Superintendent Philpot explained the need for the transfer of funds from the Education Fund to the Building Fund in order to pay the district’s share of the summer projects.

 

Motion by Buzzard seconded by Carson to close the hearing regarding transfer of funds.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Motion by Carson seconded by Myers to adopt the Resolution to Transfer $600,000 in Funds from the Education Fund to the Operations, Building and Maintenance Fund.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Motion by Buzzard seconded by Wilhour to open public hearing concerning the intent of the Board of Education of Community Unit School District #202, Fayette and Effingham Counties, Illinois to sell $975,000 School Fire Prevention and Safety Bonds.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Minutes of a regular public meeting of the Board of Education of Community Unit School District Number 202, Fayette and Effingham Counties, Illinois, held in the Music Room in the St. Elmo Elementary School Building, 519 West Second Street, St. Elmo, Illinois  in said School District at 7:30 o’clock P.M., on the 21st day of June, 2010.

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The meeting was called to order by Randy Myers, the President, and upon the roll being called, and the following members were physically present at said location: Doug Aderman, Dean Buzzard, Andra Carson, Kevin Maxey, Shannon Moss, Randy Myers, Chad Wilhour.

At 7:50 o’clock P.M., the President announced that the next agenda item for the Board of Education was a public hearing (the “Hearing”) to receive public comments on the proposal to sell $975,000 School Fire Prevention and Safety Bonds (the “Bonds”) for the purpose of conforming the existing facilities of the District that house students to the building code promulgated by the State Board of Education of the State of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therein and explained that all persons desiring to be heard would have an opportunity to present written or oral testimony with respect thereto.

The President opened the discussion and Superintendent Philpot explained that the reasons for the proposed issuance of the Bonds were as follows:  building improvements at the Jr./Sr. High Building including re-piping of heating pipes throughout the Jr./Sr. High Building, and converting gas boiler heating to geothermal heating.

 

Whereupon the President asked for additional comments from the members of the Board of Education:  None

Written testimony concerning the proposed issuance of the Bonds was read into the record by the Secretary and is attached hereto as Exhibit I.  None

Whereupon the President asked for oral testimony or any public comments concerning the proposed issuance of the Bonds.  Statements were made by the following:  None.

The President then announced that all persons desiring to be heard had been given an opportunity to present oral and written testimony with respect to the proposed issuance of the Bonds.

Member Shannon Moss moved and Member Andra Carson seconded the motion that the Hearing be finally adjourned.

After a full discussion thereof, the President directed that the roll be called for a vote upon the motion.

Upon the roll being called, the following members voted AYE:  Doug Aderman, Dean Buzzard, Andra Carson, Kevin Maxey, Shannon Moss, Randy Myers, Chad Wilhour.

The following members voted Nay:  None.

  Whereupon the President declared the motion carried and the Hearing was finally adjourned.

Other business not pertinent to the conduct of the Hearing was duly transacted at said meeting.

Upon motion duly made, seconded and carried, the meeting was adjourned.

______________________________________

Secretary, Board of Education

 

Motion by Buzzard seconded by Wilhour to close hearing regarding intent of the Board of Education to sell bonds.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Minutes of a regular public meeting of the Board of Education of Community Unit School District Number 202, Fayette and Effingham Counties, Illinois, held in the Music Room in the St. Elmo Elementary School Building, 519 West Second Street, St. Elmo, Illinois  in said School District at 7:30 o’clock P.M., on the 21st day of June, 2010

The meeting was called to order by Randy Myers, the President, and upon the roll being called, and the following members were physically present at said location:  Doug Aderman, Dean Buzzard, Andra Carson, Kevin Maxey, Shannon Moss, Randy Myers, Chad Wilhour.

The President announced that the District has developed a list of capital projects for which it reasonably expects to reimburse itself for the expenditures related thereto with the proceeds of a qualified zone academy bond or tax-exempt bond and that the Board of Education would consider the adoption of a resolution expressing its official intent with regard to such expenditures.

Whereupon Superintendent Philpot presented and the Secretary read by title a resolution as follows, a copy of which was provided to each member of the Board of Education prior to said meeting and to everyone in attendance at said meeting who requested a copy:

Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of a qualified zone academy bond or tax-exempt bond to be issued by Community Unit School District Number 202, Fayette and Effingham Counties, Illinois.

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Whereas, the Board of Education (the “Board”) of Community Unit School District Number 202, Fayette and Effingham Counties, Illinois (the “District”), has developed a list of capital projects described in Exhibit A hereto (the “Projects”); and

Whereas, all of the expenditures relating to the Projects (the “Expenditures”) will be paid on or after the passage of this Resolution; and

Whereas, the District reasonably expects to reimburse itself for the Expenditures with the proceeds of a qualified zone academy bond or tax-exempt bond:

Now, Therefore, Be It and It Is Hereby Resolved by the Board of Education of Community Unit School District Number 202, Fayette and Effingham Counties, Illinois, as follows:

                    Section 1.       Incorporation of Preambles.  The Board hereby finds that all of the recitals contained in the preambles to this Resolution are full, true and correct and does incorporate them into this Resolution by this reference.

                    Section 2.       Intent to Reimburse.  The District reasonably expects to reimburse the Expenditures with proceeds of a qualified zone academy bond or tax-exempt bond.

                    Section 3.       Maximum Amount.  The maximum principal amount of the qualified zone academy bond or tax-exempt bond expected to be issued for the Projects is $1,880,000.

                    Section 4.       Ratification.  All actions of the officers, agents and employees of the District that are in conformity with the purposes and intent of this Resolution, whether taken before or after the adoption hereof, are hereby ratified, confirmed and approved.

                    Section 5.       Severability.  If any section, paragraph or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Resolution.

                    Section 6.       Repeal.  All resolutions or parts thereof in conflict herewith be and the same are hereby repealed and this Resolution shall be in full force and effect forthwith upon its adoption.

Adopted June 21, 2010.

______________________________________

President, Board of Education

______________________________________

Secretary, Board of Education

 

 

Motion by Moss seconded by Carson to adopt a Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of a qualified zone academy bond or tax-exempt bond to be issued by community Unit School District Number 202, Fayette and Effingham Counties, Illinois.  Ayes:  Myers, Maxey, Moss, Buzzard, Carson, Aderman, and Wilhour.  Nays:  None.

 

Motion by Carson seconded by Buzzard to set June 29, 2010 at 4:30 p.m. as special meeting date to sell Life Safety QZAB Bonds.  Ayes:  Maxey, Moss, Myers, Aderman, Buzzard, Carson, and Wilhour.  Nays:  None.

 

Motion by Moss seconded by Wilhour to accept the Agreement to Participate in Go Solutions Group Medicaid Billing.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Aderman seconded by Buzzard to advertise for milk, bread, and fuel bids.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Aderman seconded by Carson to adopt Prevailing Wage rate resolution. Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Buzzard seconded by Myers to approve the FY 11 student fee schedule.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Carson seconded by Wilhour to approve the bills and financial reports.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Moss seconded by Maxey to enter into closed session regarding the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity at 8:47 p.m. Ayes:  Myers, Moss, Aderman, Maxey, Buzzard, Carson and Wilhour.  Nays:  None.

 

Motion by Buzzard seconded by Moss to return to open session at 9:57 p.m.  Ayes:  Myers, Moss, Aderman, Maxey, Buzzard, Carson and Wilhour.  Nays:  None.

 

Motion by Buzzard seconded by Carson to offer employment to Erick J. Somodi for the 2010-2011 school term. Ayes:  Myers, Moss, Aderman, Maxey, Buzzard, Carson and Wilhour.  Nays:  None.

 

Motion by Buzzard seconded by Carson per coaches’ request and administrator’s approval move to reassign Megan Burrus from assistant junior high softball coach to head junior high softball coach.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Carson seconded by Wilhour per coaches’ request and administrator’s approval move to reassign Tom Fedrigon from head junior high softball coach to assistant junior high softball coach.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Aderman seconded by Maxey to set salaries for Marcia Heckert and Roger Mitchell for the 2010-2011 school term as per attached page 4.  Ayes:  Myers, Moss, Maxey, Aderman, Buzzard and Carson.  Nays:  None.

 

Motion by Aderman seconded by Buzzard to adjourn.  Ayes: 7  Nays: 0

 

Meeting adjourned at 10:08  p.m.

 

                                                                                                Signed: _________________________

          Board President

 

Attest:_____________________________

        Board Secretary