St. Elmo Board of Education, July 21, 2008

The Board of Education of St. Elmo Community School District No. 202 met in Regular Session at 8:00 p.m., Monday, July 21, 2008. Present were: Doug Aderman, Stanton Stine, Bruce Austin, Kevin Maxey and Shannon Moss. Absent: Randy Myers and Dean Buzzard. Vice President Stanton Stine conducted the meeting. Also present were Deb Philpot, Brian Garrard, Erica Foltz, Sean Hannagan, and Marcia Heckert.

Roll Call

Motion by Austin seconded by Maxey to adopt the meeting agenda. Ayes: Aderman, Moss, Austin, Stine and Maxey. Nays: None.

Motion by Austin seconded by Aderman to approve the open and closed minutes of the June 24, 2008 regular meeting as amended. Ayes: Aderman, Austin, Maxey, Stine, and Moss. Nays: None.

Visitors Communications

None

Reports

Committee of Ten

Mrs. Philpot reported that the committee was working on a brochure to provide information to the community. Committee members are also planning to attend future community meetings to help provide information to the public. The committee is also compiling “Sub District” information. Services will be required to determine the “Sub Districts”

Motion by Maxey seconded by Stine to authorize Mrs. Philpot to represent St. Elmo in contracting services in regards to consolidation efforts. Ayes: Maxey, Aderman, Moss, Stine, and Austin. Nays: None.

Elementary Principal Hannagan

Handbook changes for both parent/student and faculty handbooks.

Motion by Moss seconded by Austin to approve the student/parent handbook changes for the Elementary school as presented. Ayes: Maxey, Aderman, Moss, Stine, and Austin. Nays: None.

Jr.-Sr. High – Principal Garrard

The fire call at the Jr.-Sr. High School last week was caused by a faulty sensor in the weight room.

Superintendent’s Report – Mrs. Philpot

Twenty-six certified staff have signed up for the in-service programs being provided on August 6 and 7. Supt. Philpot also discussed the services provided by American Fidelity with regards to the 403B plans. The final fund balances for the district finances were discussed. The district received the final state aid payments prior to June 30 but special education and transportation payments were not received. We plan to purchase more technology items for the 2008/2009 school term to help provide additional tools for our instructors to use in the classrooms.

Old Business

We haven’t received any further information for the window replacement.

New Business

Motion by Austin seconded by Aderman to accept the bid from Interstate Brands to provide milk and dairy products for the 2008/2009 school term.

Motion by Aderman seconded by Stine to accept the bid from Prairie Farms Dairy to provide milk and dairy products for the 2008/2009 school term. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Aderman seconded by Austin to re-bid fuel and oil products for the 2008/2009 school term. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Moss seconded by Aderman to approve the bills and financial reports. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Austin seconded by Stine to approve athletic officials pay as proposed schedule. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Moss seconded by Aderman to enter into closed session regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity at 9:00 p.m. Ayes: Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Aderman seconded by Austin to return to open session at 9:30 p.m. Ayes: Maxey, Stine, Austin, Aderman, and Moss. Nays: None.

Motion by Moss seconded by Austin to accept the resignation of Tom Varner effectively immediately. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Aderman seconded by Moss to accept the resignation of Neil Winter effectively immediately. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Austin seconded by Maxey to re-assign Jerry L. Smith from Jr. High Asst. Baseball Coach to Head Jr. High Baseball Coach. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Austin seconded by Stine to offer employment to Ryan Carlson as High School English teacher for the 2008/2009 school term. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Aderman seconded by Austin to offer employment to Sandra Albright as full-time Title I teacher aide. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Moss seconded by Maxey to set Treasurer’s salary for 2008/2009 at $2,520. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Moss seconded by Aderman to enter into closed session regarding collective negotiating matter between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees at 9:35 p.m. Ayes: Moss, Stine, Maxey, Austin, and Aderman. Nays: None.

Motion by Aderman seconded by Maxey to return to open session at 9:46 p.m. Ayes: Moss, Stine, Maxey, Austin and Aderman. Nays: None.

Motion by Austin seconded by Moss to approve the negotiated contract with the St. Elmo Education Association for 2008/2009, 2009/2010, 2010/2011. Ayes: Moss, Stine, Maxey, and Austin. Nays: Aderman

Motion by Maxey seconded by Stine to set August regular board meeting date for August 11 at 8:00 p.m. Ayes; Maxey, Moss, Stine, Aderman, and Austin. Nays: None.

Motion by Stine seconded by Moss to increase pay of scorers, timers, and announcers of sporting events to $8.00 per event. Ayes; Maxey, Moss, Stine, and Austin. Nays: None. Present: Aderman

Motion by Aderman seconded by Austin to adjourn. Ayes: 5 Nays: 0.

Meeting adjourned at 11:12 a.m.

Signed: _________________________

Board President

Attest:_____________________________

Board Secretary